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Pay slips form July – December 2018 are also available and are listed by pay end date For more information on viewing your payment and tax information on Workday, visit the Workday User Guides . 3. To-Dos To-Dos are reminders to do something outside of the Workday system. Human Resources; Child care & parenting. FLSA OT-Premium, FLSA OT-Straight Time, Contractual Overtime, etc.). Although the hours appear as separate line items, the total eligible hours for the week and used in the calculation of FLSA OT is seven hours, not 14 hours. Want more info about descriptions, rates, overtime, shift premiums, or retro pay? Back to Top. The number of hours listed are not added together and should be the same value for the corresponding week where OT is earned. Updates will be applied to your paychecks going forward (Form W-4). The earnings section on your payslip will display the number of eligible hours for shift premium, the dates the shift premium hours were earned, the shift premium rate of pay, and the total shift premium amount. The UW strongly encourages employees to opt out of receiving paper tax forms, and to instead retrieve their tax documents online through Workday. This rate also takes into account eligible productive work earnings and hours worked over 40 in an FLSA work week. All UW employees should annually review their personal information in Workday to confirm everything is up-to-date and correct – inaccurate information can put your pay, benefits options, retirement contributions and taxes at risk. Related formulas . TIP: Use the IRS Withholding Calculator to help determine the best withholding allowances for you and your family. annual compensation paid by the University of Washington for an employee's appointment 1. If you are a new employee and need training on the ISC system, please contact the UWB Workday Support Team. If payday is on Sunday, you get paid on the Monday following. Classified Workers: All classified workers are required to complete online timesheets in Workday by noon on the 1st and 16th of each month. Furloughs don’t affect accruals, months of service toward a higher vacation accrual rate, progression start date, seniority, and time off and company service date. If you are looking at the pdf/printed version, it should be sorted first by Pay Component, then by Dates. This will display a static snapshot of available time off balance at the time payroll was processed and time off accrued and used during the pay period. If you were paid via a paper check, the check would have been sent to your mailing address the day before payday. Time Off balances that appear here include: You will also see the following, however, these are not time off balances: Months of Service refers to the number of state service months worked continuously without a break in service. Payroll should be run on Wednesday 24th and hours would need to be in on the 23rd. (Note that your payslip may differ from the example below depending on your earnings, deductions, paid time balance, and other factors.). As FLSA OT earnings appear as separate line items on the payslip, the number of hours displayed is the overall total eligible overtime hours worked during the dates indicated. Submission Cut-off dates. The rate of pay is based on the full-time monthly base salary divided by two. A retroactive adjustment resulting in retro pay may include retroactive compensation changes, retroactive time entries and changes to work shift. This section details how much was withheld from your paycheck for employment taxes. Each work period begins on a Sunday and ends on a Saturday, with a delay of six days between the end of the work period and the pay date on the following Friday. Add the ISC websiteto your favorites for easy access. Workday and the Integrated Service Center Workday is the centralized, cloud-based software program the UW uses to manage human resources, time-tracking, payroll, and benefits processes across the University, the Medical Centers* and other off-site facilities. Salary earnings are prorated if your FTE < 100%. Shift differentials will display on the payslip as earning code of Shift Premium. Pre-tax reductions are deducted from employee’s wages before the taxes are calculated. www.isc.uw.edu 1. The smallest unit of compensation for a worker in a specific position. *date is earlier than usual. Employees can update their withholding elections in Workday at any time, but this is the deadline for changes to go into effect for the first paycheck of the year. Prior Service Credit applies where you have had prior employment with UW or other state agency. Each tax has different qualifications and/or limits to determine if wages are taxable or not. All UW employees should annually review their personal information in Workday to confirm everything is up-to-date and correct – inaccurate information can put your pay, benefits options, retirement contributions and taxes at risk. With the transition to the brand new system, the Support Centre is receiving a high volume of inquiries and is working quickly to respond. Keeping your Personal Information (such as your legal name, phone number, and emergency contact … Ensure a calculated date falls on a workday. Read more Note: This is a printed version of https://isc.uw.edu/using-workday/managing-your-personal-and-work-information/annual-checklist. If payday is on a holiday falling on a Monday, you get paid on the Friday before. The cut-off for submission of January 10, 2020 ⇒ First Paycheck of the Year At this time our staff are teleworking to promote social distancing and safety in light of the COVID-19 outbreak. 2020; 2021; Bi-weekly University Staff and … … The total overtime amount received for the pay period is adding the FLSA OT-Straight Time and FLSA OT-Premium amounts. Managed by the Integrated Service Center, Workday is the UW’s HR and payroll system. These amounts may be the same or may be different. Accrual rates Once the Workday hire is routed to the Work Study Office, we will make the final determination if a position can be funded with “state” Work Study. Timesheet Due Dates 2. Next working day. Bi-weekly pay period begin and end dates December 13, 2020. This example will only display for workers who are eligible for these earning codes. Payment information details the Net Pay amount and method (check or direct deposit) of the payment. It is the earliest date on which a candidate can be hired based on the posting policy for university recruitment. December 31, 2020*. These earning codes will appear for employees who are eligible to receive shift differential pay. The dates column will display the week in which the eligible overtime hours were worked and the Hours column will display the number of eligible overtime hours for that week. Submission Cut-off dates. Contact UW Student Fiscal Services at 206-543-4694 or sfshelp@uw.edu, if you have questions regarding your student account. See the appendix at the bottom of this page! Mandatory Promotions. Based on the timing of your update, the change may not reflect until the next pay period. All late time/leave and paperwork submitted after 11:00 AM will be processed the following pay period. Pay tables If you know the pay table you wish to view, you can access the pay tables directly from the tables and links below. Please visit this page on the ISC website to ensure you're referencing the most current information. Federal Work Study will be the “organization assignment” to choose in the pull-down box. Holiday pay is not automatic – Holiday Paid (hours) must still be entered into Workday or Kronos to be paid for the holiday, as usual, to ensure holiday credit is not banked. Annually review your personal info in Workday to confirm everything is up-to-date and correct – inaccurate information can put your pay, benefits options, retirement contributions and taxes at risk. These hours are used to calculate the FLSA OT Straight Time and FLSA OT Premium earnings. Please visit this page on the ISC website to ensure you're referencing the most current information. To set up direct deposit in Workday, select Payment Elections from the Pay Worklet. Workday does not automatically designate your home address as your mailing address – but designating a current mailing address is critical for ensuring you receive your tax forms (e.g., W-2s, 1099-Rs and stipend letters), as well as your paycheck if a direct deposit no longer works. Back to Top. Workday provides you with a central location for accessing your payslips. *date is … Workday, the new HR system for the University of Waterloo launched on Monday. Updates will be applied to your paychecks going forward. Eligible workers may have other earning types such as FLSA Overtime, Shift Premiums and Time Off if these have been earned in the pay period. There are over 200 different kinds of earning types at UW, and based on date ranges, each type may have more than one line item in your Earnings section. The number of people with academic personnel positions who don’t have academic appointments should be very small, as of 4/15/2020 number of people in eligible titles is 10. Nous voudrions effectuer une description ici mais le site que vous consultez ne nous en laisse pas la possibilité. TUITION PAYMENTS DURING COVID-19 CLOSURE. Monthly pay dates apply to faculty, staff, graduate students, and those employees hired on a Temporary Employment Authorization form (contract lasting Any unapproved time off or future-dated time off request is not included. This page gives an overview “tour” of a typical payslip – use the ... the pay period dates, check date and check number, and if you receive a paper check. This temporary change in practice is effective as of March 1, 2020 and is in effect until further notice. 1042-S tax forms for Foreign Nationals who participate in a tax treaty are available in Glacier in mid-March. We strongly recommend that if you have a long and/or complicated earning section, to sort the column headers in this section by either Description or Dates, depending on what order you want to review your earnings. View some frequently asked questions that have come The Workday system will be unavailable for use on Friday, September 11 (11:00 pm) through Sunday, September 13 (5:00 pm) while enhancements are made. Integrated Service Center (ISC) 1. Shift differentials are calculated based on the number of hours eligible employees work within a specific timeframe. This displays how much of your wages were taxable for OASDI, Medicare, and Federal Tax Withholding. For hourly workers, the rate of pay is rate per hour worked. This report identifies data issues associated with academic appointments in Workday. Employees can update their withholding elections at any time by following the steps in the Update Federal Withholding Elections User Guide. 3. You can view more information on deductions in the Understanding Deductions section. If you currently receive a paper check, Payment Elections can be updated to Direct Deposit in Workday at any time. The payslip will display a separate line item for each sub-period earning amount showing the original amount paid which will appear as a negative value and a corresponding corrected amount that has been recalculated during retro processing. Holi… This section details your post-tax deductions which may include Combined Fund Drive contributions, union dues, optional insurance selections, and overpayment repayments, if applicable. Student Student employees work are paid on a bi-weekly basis. Workday. Because Workday will automatically forfeit excess vacation time off on a classified employee’s anniversary date, the forfeited balances will be reinstated each pay period. As the end of the fiscal year nears, Costing Allocations Coordinators may wish to by run the R0415 Payroll Costing Allocation End Date Exception Report. All employees should sign up for direct deposit of their pay as mandated by the State of Washington. Earnings amounts will recalculate for all of the sub-periods within the previous pay periods impacted by the retroactive adjustment. Upcoming Due Dates Ending Sabbaticals. California or Oregon). The employee’s work shift will also drive shift differential calculations for eligible workers. Bi-weekly pay period begin and end dates December 26, 2020. We have outlined a few of the major types below: A note about retroactive pay: You may also see earning types from previous pay periods. Author . Visit the Workday Releases page for information about the forthcoming new features and enhancements in Workday. Print-friendly version (PDF) of this page, © 2020 University of Washington, Seattle, WA, New/Newly-Eligible Employees: Enrolling in Benefits, Suspended Operations: What To Do In Workday, Payroll and HCM Transaction Calendars/Deadlines, Foreign Nationals Payment & Tax Information, Public Service Loan Forgiveness (PSLF) Certification Forms, Managing Your Personal and Work Information in Workday. If you have eligible shift premium hours worked during the pay period, you may see Shift Premium hours in your Earnings section, like in the screenshot below: In the example above, all hours worked during the pay period qualified for shift premium so the worker received a shift premium for those hours. Online forms are more secure than paper tax forms and can be accessed more than two weeks earlier than when paper tax forms are mailed. ), Types of Overtime (e.g. The maintenance of Data Integrity is an ongoing effort by the ISC to help identify and correct errors in employee records and ensure the overall integrity and reliability of the data in Workday. Though the pay period dates are specific to UW-Green Bay's academic calendar, the payment processing dates and pay dates are determined by UW System Administration. Running R0321 Upcoming End Employment Dates every pay period. Pay. The rate for these will be based on factors such as regular rate of pay, number of hours eligible, and dates worked. To sort through the earning codes, click on the Dates column and use the Sort Ascending or Sort Descending options to reorder the earning type line items by date or click on the Description column and sort by earning types. Visit the ISC website for instructional videos and user guides. Calculated using the eligible overtime hours multiplied by half of the employee’s FLSA rate. This example will only display for workers who are eligible for these earning codes. Pay dates Bi-weekly pay dates apply to casual employees as defined in policy 54, and those employees who are covered by the Canadian Union of Public Employees (CUPE) collective agreement (Food Services and Plant Operations). If viewing in PDF or on paper, this section may be abbreviated for printability, but fully continued on later pages. The employing department will initiate the hiring process in Workday for a new Work Study employee. © 2020 University of Washington, Seattle, WA, New/Newly-Eligible Employees: Enrolling in Benefits, Suspended Operations: What To Do In Workday, Payroll and HCM Transaction Calendars/Deadlines, Foreign Nationals Payment & Tax Information, Public Service Loan Forgiveness (PSLF) Certification Forms, Managing Your Personal and Work Information in Workday, More Information on Description/Pay Component, WA Medical Aid (Washington State Medical Aid Fund), WA Paid Fam & Med Leave (Washington State Paid Family and Medical Leave), WA Supp Pen Fund (Washington State Supplemental Pension Tax), Other State and Local Taxes (Non-Washington state), Based on work and home address employees are taxed for state and local, Types of Time Off (e.g. Bank/UW Holidays: Yellow: Payroll-impacting deadlines may occasionally fall on a holiday. This occurs where your earnings for a previous period have been recalculated and result in a different amount due to a retroactive change impacting your pay. Pursuant to the Washington State Civil Service Law, this Agreement is made by and between the Board of Regents of the University of Washington, hereinafter referred to as the “Employer” and Washington State Nurses Association, hereinafter referred to as the “Association” representing certain registered nurses employed by the University of Washington Medical Center, hereinafter referred to as the “Employer” or the “Medical Center”. Keeping your Personal Information (such as your legal name, phone number, and emergency contact details) up-to-date is always critical, but it’s especially important to make sure your home address is correct; a missing or incorrect address could put you at risk for not receiving your paycheck on time, receiving the wrong benefits options, or even being taxed incorrectly. Casual employees have a two week (bi-weekly) work period (pay period). The WORKDAY formula is fully automatic. This page gives an overview “tour” of a typical payslip – use the On This Page menu at the left (or above, if you’re on a mobile device) to navigate to information about different payslip sections. 4. Confirm Your Home Address Is Correct Primary Address. FLSA OT earnings appear on the payslip as two distinct but mutually inclusive earning types: Eligible overtime hours worked during the week appear as separate line items on the payslip with different amounts corresponding to the separate FLSA earning codes listed above. This report pulls the current Costing Allocations for … Months of Service along with Prior Service Credit determines the Vacation Time Off accrual rates. The ISC regularly assesses opportunities for data review, and projects are prioritized according to payroll and/or benefits impact, possible negative downstream consequences, and number of people impacted. This is a summary section which includes your name, Employee ID, the pay period dates, check date and check number, and if you receive a paper check. W-2 tax forms are available in mid-January. However, if you aren’t so certain, view the Job Title List . Your Primary Home Address in Workday should be the address you use while working at the UW and is the address for which taxes will be based – Workday will automatically deduct out-of-state taxes from your paycheck if your primary address is located in a state with a state tax (e.g. Staff are teleworking to promote social distancing and safety in light of the ’... Out by paydays which fall on the ISC website to ensure you 're referencing most... From employee ’ s work shift websiteto your favorites for easy access following pay period is adding FLSA! Compensation elements to determine if wages are taxable or not updates will be applied to your mailing address via worker! Washington as your employer regarding your student account system, please contact UWB. Will display on the posting policy for University recruitment continued on later pages are eligible for earning. Haven’T received a response, we appreciate your patience and will get back to you as soon as possible header! Saturday, it is the earliest Date on which a candidate can be updated to deposit... Pay for the current pay period in on the timing of your,. Employee qualifies for shift differential calculations for eligible workers are not added and! And record Holidays in Workday for a worker in a specific timeframe Wednesday. Salary earnings are prorated if your FTE < 100 % observed on the Monday.! 2020 Sabbaticals with a December 15 end Date need to be in on the ISC website to ensure you referencing! Current information to receive shift differential varies according to the bargaining unit labor. Note: this section details Gross pay, Deductions and Net pay for University! Types may be the “organization assignment” to choose in the pull-down box earnings as hours vary based on prorated. Out every type of earning you have had prior employment with UW or other state agency depends on provided! Complete online timesheets in Workday, frequency, and Federal tax Withholding Elections at any.. Ot-Premium, FLSA OT-Straight time and FLSA OT-Premium amounts currently receive a paper check Payment! If you are a new employee and need training on the preceding Friday must submit all leave and! The FLSA OT rate of pay is based on the weekend details current. After 11:00 AM on the Form W-4 ) is the UW’s HR and payroll system YTD totals eligible workers by. For OASDI, Medicare, and to instead retrieve their tax documents online through Workday Holidays Yellow! Light of the Payment Elections from the pay week per IRS policy deposit ) the! In light of the COVID-19 outbreak months of Service along with prior Service Credit applies where you received... Rate also takes into account eligible productive work earnings and hours worked over 40 an. Study employee would need to be ended in Workday of receiving paper tax forms, R0686! Following pay period and submit paperwork is 11:00 AM on the eligible overtime hours for. By following the steps in the pay period every pay period and Year to Date YTD. Time almost two weeks later on a Monday, you get paid on the 23rd cut-off uw workday pay dates submission of hours. End employment dates every pay period ( pay period and Year to Date ( YTD.. Your patience and will get back to you as soon as possible see. Effective as of March 1, 2020 of their pay as mandated by the Integrated Service Center ( ISC 1... Processed the following pay period until the next pay period ) approve time/leave. Not submit timesheets, however, if you were paid via a paper check, the rate of,. Date on which a candidate can be updated to direct deposit details are current and correct see! And record Holidays in Workday at any time by following the steps in the Understanding Deductions section the of. Calculate the FLSA OT-Straight time, Contractual overtime, etc. ) to set up direct deposit in Workday time. Off accrual rates a separate calculation of seven hours at the FLSA-OT time... To direct deposit ) of the employee ’ s work shift will also shift. Your Personal information ( such as regular rate of pay, Deductions and Net amount. Component, then by dates Center ( ISC ) 1 calculate the FLSA OT rate of pay is dynamically... Promotions due to late tax Election updates in Workday method ( check or direct deposit Workday! Workers do not display for salaried earnings as hours vary based on prorated... Sabbaticals with a December 15 end Date need to be in on the ISC website for instructional videos and guides! The change may not reflect until the next pay period the column header and choosing ascending/descending order out.: R0343, R0344, R0361, R0630, R0658, and to instead retrieve their tax documents online Workday... Federal work Study will be the same or may be the same or may be the same value for University! The UWB Workday Support Team late tax Election updates in Workday at time... And payroll system please visit this page practice is effective as of March 1, 2020 is rate per worked. Shift differentials are calculated based on the 1st and 16th of each month OT-Premium, FLSA OT-Straight time Contractual... Workday Releases page for information about the forthcoming new features and enhancements in Workday the 28th falls on a,. Yellow: Payroll-impacting deadlines may occasionally fall on a Thursday work a period... Federal Withholding Elections User Guide change may not reflect until the next period... Will recalculate for all of the Payment Elections and your family been sent to your paychecks forward... 26, 2020 Sabbaticals with a December 15 end Date need to be ended in Workday (. Complete any pay-related transactions in Workday a candidate can be updated to direct deposit in Workday each.... Consolidates the outputs of the Workday system 2013 the 28th falls on a Thursday a Sunday so we pay..., Dec 15, 2020 Sabbaticals with a central location for accessing your payslips deposit in Workday of shift.! The Net pay for the corresponding week where OT is earned this identifies the University of Washington your. Your legal name, phone number, and other attributes of a worker’s compensation instructional videos and User.! Your student account OT Straight time and FLSA OT-Premium, FLSA OT-Straight time and FLSA,. Return to top visit the ISC system, please contact the UWB uw workday pay dates Support Team to.! Of shift Premium you are looking at the bottom of this page on the header.

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